Employee self-service
Each employee's punches, leave, shifts and payslips.
Leave and absences
Leave management: request, approve and deduct without paper
Leave is the most frequent HR request. A single workflow replaces paper forms, emails and the balance spreadsheet nobody dares to touch any more.
The workflow
A leave request, from start to finish
The request
From their self-service space, employees pick their dates and, for each one, a full or half day. HR can also enter leave for one or several employees.
The checks
Public holidays are not deducted, and dates that clash with a punch or an absence are flagged before saving.
The decision
The line manager is notified by email and approves or refuses. Other approvers can give their opinion, shown next to the decision.
The deduction
Approved leave is deducted from the balance, replaces the shift plan for those days and prints on a document with your company details.
Balances
A balance calculated under the Labour Code
Each employee's balance is calculated automatically: 1.5 days per month of service (article 231), i.e. 18 days a year, plus 1.5 days for each full five-year period of seniority, up to 30 days (article 232).
| Seniority | Annual entitlement |
|---|---|
| Under 5 years | 18 days |
| 5 to 9 years | 19.5 days |
| 10 to 14 years | 21 days |
| 15 to 19 years | 22.5 days |
| 20 to 24 years | 24 days |
| 25 to 29 years | 25.5 days |
| 30 to 34 years | 27 days |
| 35 to 39 years | 28.5 days |
| 40 years and over | 30 days (cap) |
- Employees under 18 earn 2 days per month of service.
- Carry-over is limited to two consecutive years (article 240): expired days are shown separately.
- Only annual paid leave is deducted from the balance; other leave types are tracked without touching it.
Employees see how their balance is built: days earned, carry-over, days taken, expired days and days remaining.
Absences
Every absence categorised and documented
An absence is declared like leave, from the employee's space or by HR. A medical certificate or summons is attached as a photo or PDF. The absence is pending, accepted or refused, and the employee is told the decision.
- For each day of an accepted absence, you decide whether it counts as working time or not
- A refused absence never credits any time
- For just a few hours, an exit pass is the better fit
- Time off in lieu granted as compensation is counted in days
Frequently asked questions
Are leave balances calculated automatically?
Yes, under the Labour Code: 1.5 days per month of service, increased with seniority up to 30 days a year. Approved leave is deducted and carry-over older than two years expires.
Can employees request a half day?
Yes, date by date: in the same request, weekdays can be full days and Saturday a half day.
Who approves requests?
The employee's line manager, set in their profile. Other approvers can give an opinion, shown next to the final decision.
Are refused requests kept?
Yes, with their date and decision: you always know what was requested and what was granted.
Can a supporting document be attached to an absence?
Yes, a photo or a PDF, by the employee from their space or by HR.
Related pages
Shifts and working hours
Working hours, rotating teams and night shifts.
Payroll preparation
Normal hours and overtime ready for payroll.
Leave managed without a single sheet of paper
See the whole workflow in a demo, from the request on the phone to the updated balance.