Scattered posts
Every client is a different workplace, with no time clock.
Time & attendance · Guarding
Time and attendance for security guards, at every client site
Your guards take up their posts at many client sites, day and night, far from your offices. With EASY-STAFF they clock in from their phone on arrival, the GPS position is attached, and you get each guard's hours, site by site.
Your constraints
Why tracking guards' time is difficult
A guarding company sells hours of presence, and it has to be able to prove them.
Night shifts
Watches start in the evening and end the next morning.
Presence to prove
The client wants to know the post was manned, on time.
With EASY-STAFF
What EASY-STAFF brings to your guarding company
- A clock-in point per client site, with nothing to install at the client's
- Clock-in from the phone with the GPS position, mandatory for the guards you choose
- Your clients' sites drawn on the map, with their zones
- Night shifts counted towards the day they start
- The report by site: the hours worked at each client
- Night and weekly-rest hours classified by premium rate for payroll
Recommended time clocks
A time clock at the branch or the guard post
Guards who start their shift at the branch or at a large permanent site can use a terminal; the others clock in on their phone.
ZKTeco
MB360
- Face
- Fingerprint
- PIN
- 1,200 faces
- 1,500 fingerprints
- Card as an option
ZKTeco
K40
- Fingerprint
- Card
- 3,000 fingerprints
- 200,000 records in memory
- Built-in battery
Hikvision
DS-K1T344MX-E1
- Face
- Card
- PIN
- QR code
- IP65, -30 °C to 60 °C
- 3,000 faces
- No fingerprint reader
In practice
A night shift, from taking post to the report
Taking post
At 7 pm, the guard clocks in from their phone on arriving at the client's; the position is attached.
End of shift
Next morning they clock out: the shift counts towards the day it started.
The check
The manager finds the shift in the day's list, on the map and in the site report.
Frequently asked questions
Do guards have to install an app?
No. They clock in from their EASY-STAFF space, opened in the phone's browser.
Can the GPS position be made mandatory?
Yes, guard by guard: for those you select, a punch without a position is not recorded.
Do night hours have their own rate?
Yes. Overtime worked between 9 pm and 6 am is classified at its own rate, as Article 201 of the Labour Code provides.
Can we invoice clients from the report by site?
It gives the hours clocked at each site; the invoicing itself is done in your usual tool.
Can we see the software before deciding?
Yes: we run a demo on your own hours, sites and special cases. Request it here.
Related pages
Mobile GPS clock-in
Clock in from the phone, GPS position attached.
Cleaning services
Cleaning staff at client premises, staggered hours.
Multi-site
All your locations in a single platform.
Your guards, at all your client sites
We show you a guard clocking in by phone, the map of positions and the report by site.